Project: Scalable onboarding & delivery
Client: Beaucoup Data
Tools: Asana & Slack
Redesigned Beaucoup Data’s onboarding and delivery operations to improve structure, scalability, and visibility—using existing tools (Asana & Slack) without adding complexity.
Context
Beaucoup Data is a growing agency building algorithmic solutions to accelerate the adoption of AI and data.
As activity increased, operations evolved organically.
Each new project required manual setup, coordination, and alignment across the team.
The team was delivering—but without a system designed to support it.
Delivery lacked consistency and was difficult to monitor. Timelines were not always clearly structured or followed.
There was no scalable foundation to support growth.
Product work remained unstructured, and processes were not documented or reusable.
As a result, execution relied more on people than on systems.
Solutions
This clarified ownership across workflows and established a structure that could scale with the team.
Each new project followed a consistent structure, making execution faster and more predictable.
This brought clarity to priorities and shifted product work from reactive tasks to a more organised workflow.
Project health tracking and risk monitoring made it possible to anticipate issues rather than react to them.
Core workflows were documented to reduce reliance on individuals and support team growth.
This created clearer alignment from the start of each project for both the team and clients.
Outcomes
After implementation, improvements emerged.
The onboarding evolved from a static welcome pack to a Notion hub, while offer templates were updated with length-based timelines, fast-track pricing, and client-delay penalties to better anticipate project timelines.
Outcomes
Clarity
Work is structured across defined domains with clear ownership. Projects and responsibilities are easy to navigate.
Flow
Onboarding and delivery follow a smooth, consistent process. Less friction, fewer handoffs, and better continuity across phases.
Scale
Operations are no longer tied to individuals. Documented workflows support team growth and repeatable delivery.
Speed
Project setup and execution are faster through templates and structure. Time spent organising is reduced, more time delivering.
Focus
Product and delivery work are structured and prioritised. Clear backlogs and timelines improve focus and make delivery easier to anticipate.
Working with companies to structure how teams work. Designing processes that make complex work easier to navigate, more consistent—and built to last.